Open Records

Township Administration & Police Records

Township Records Right to Know

Police Records Right to Know

Request

To file an official Right-to-Know request for Township Administration records, please complete an Right-To-Know online form or submit a Tredyffrin Township Right-to-Know Request Form(PDF, 6MB) (by mail or email).You may also obtain and complete this form by visiting the Township Building. Please note, Township Administration records and Police Records are separate requests.

After completing a request, if you have not received a response within 5 business days, please check your spam/junk folders. Please add RTK@tredyffrin.org to your safe senders list.

Duplication

See current Fee Schedule(PDF, 375KB), as established by the Township in compliance with the Right-to-Know Law, for duplication fees. Due to restrictions imposed by the Federal Protection Copyright Act, the Township cannot make copies of building, site, or subdivision & land development plans, including sealed architectural and engineered plans. The plans may be inspected by the requester at the Township offices, but may not photocopied or photographed. This restriction also applies to Zoning Hearing Board transcripts and other documents prepared by a professional stenographer.

Before filing the request form, please read the Tredyffrin Township's official Open Records Policy(PDF, 165KB), which establishes guidelines and expectations regarding Township records.

Tredyffrin Township Open Records Policy

The following policy is hereby established by Tredyffrin Township (the "Township") in regard to requests for public records in possession of the Township ("Township records"), in accordance with the Right-to-Know Law, 65 P.S. §§67.101 et seq.:

  1. Any member of the public has the right to examine and inspect any public record of a public agency under authority of the Pennsylvania Right-to-Know Law (“RTKL”).
  2. If a member of the public decides to request information via the RTKL, the requesting party must follow the procedures established under that law. The RTKL provides for the denial of access to some public records, redaction of certain information, and responses to request for access. The RTKL also provides processes for appealing any denial of access by the Township.
  3. A "record," as defined by the RTKL, is: information, regardless of physical form or characteristics, that documents a transaction or activity of an agency and that is created, received, or retained pursuant to law or in connection with a transaction, business, or activity of the agency. The term "record" includes a document, paper, letter, map, book, tape, photograph, film or sound recording, information stored or maintained electronically, and a data-processed or image-processed document. A "public record" is any record that is not exempt from disclosure under section 708 of the RTKL; is not exempt from being disclosed under any other Federal or State law or regulation or judicial order or decree; or is not protected by a privilege.
  4. Requests for review of any Township records should be made in writing on the Tredyffrin Township Right-to-Know Request Form(PDF, 6MB) ("request form"), and should be directed to the Township Open Records Officer, 1100 DuPortail Road, Berwyn, PA, 19312 or via email at RTK@tredyffrin.org. The completed request form shall include the date of the request, the name and address of the requester, a clear and specific description as to which documents or records are to be reviewed, and other information and certifications required on the request form. The request form is available at the Township building and on the Township's website.
  5. The Township will not accept any anonymous requests for records. Requests that do not include the full name and contact information of the requester will not be considered by the Township Open Records Officer.
  6. The Township Open Records Officer shall review all written requests submitted on the request form for access to Township records. As soon as possible, but no later than five (5) business days after receiving a completed request form, the Township Open Records Officer shall respond to all such requests in a manner consistent with the RTKL. The RTKL also allows an extension of up to thirty (30) days under certain circumstances. The Open Records Officer shall notify the requesting party if such an extension is required. After completing a request, if you have not received a response within the 5 business days, please check your spam/junk folders. Please add RTK@tredyffrin.org to your safe senders list.

Review and Duplication of Township Records

  1. Township records may be reviewed between the hours of 9:00 a.m. and 3:00 p.m. on regular Township business days, by appointment only. Appointments must be made with the Township Open Records Officer, or other designated Township staff, as directed by the Township Open Records Officer.
  2. When responding to a request for review, the Township is not required to create a record which does not currently exist or to compile information into a new or different format. Records shall be produced and/or copied in the format in which they are requested if they are maintained in that format, otherwise records will be produced in the format in which they exist, all in accordance with the RTKL.
  3. In the case of any Township records to be reviewed, the Township reserves the right to oversee all reviews. In no case shall records and files be reviewed without Township staff present. The Township reserves the right to limit inspection periods to 30 minutes per sitting and the number of times per month that reviews can take place.
  4. A request may be made for copies of any Township records. Copies will be made as soon as practical by the Township, given other duties of the Township staff. Appropriate charges will be made for all copied material, in accordance with the copying and expense fees as established by the RTKL. Payment of all copying and expense fees is required before any documents will be produced.
  5. At no time shall any original Township records be removed from the Township building.
  6. No copying of original Township records may be done by the requesting party or any third party, unless requested by the Township Open Records Officer or other designated Township staff.
  7. The Township does not have the capability to copy full-size plan sets. Additionally, the Township will not reproduce copyrighted material, including plan sets.

Appeals & Denials

If a request to review and/or receive copies of Township records is denied, the requester may file an appeal to the Pennsylvania Office of Open Records, in accordance with the Pennsylvania RTKL, within fifteen (15) days of the notice of denial.

Any questions or comments regarding Township policy regarding records should be directed to the Township Open Records Officer or the Pennsylvania Office of Open Records. The contact information for each is listed below:

Gabrielle Ignarri
Open Records Officer
Tredyffrin Township
1100 DuPortail Road
Berwyn, PA 19312
Phone: 610-644-1400

Pennsylvania Office of Open Records
Commonwealth of Pennsylvania
Office of Open Records
333 Market Street, 16th Floor
Harrisburg, PA 17101-2234
Phone: 717-346-9903
Fax: 717-425-5343
Email: openrecords@pa.gov

Police Records

Request

Please complete this Police Records online form or submit an official Right-to-Know request form(PDF, 6MB) to the Deputy Open Records Officer in-person or via e-mail at PoliceRTK@tredyffrin.org. The Police Department's records department are available Tuesday through Friday from 8:30 a.m. to 11:30 a.m. and 1:30 p.m. to 3:30 p.m.

To review files or obtain copies of police reports, please contact the Police Department at 610-408-3672.

T. Michael Beaty, Superintendent
Deputy Open Records Officer
Tredyffrin Township Police Department
1100 DuPortail Road
Berwyn, PA 19312

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